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Accounting and People
Outsourced accounting services in Ghana
Accounts by day five, every month.
Bookkeeping, reconciliations, payables and receivables, and management accounts by working day five with a commentary on what moved and why. Run by qualified people, for a fixed monthly fee.
Request a scope and fee All accounting and peopleThere is a stage most Ghanaian businesses reach where the spreadsheet has stopped working, the owner still approves every payment, and the accounts arrive three months late in a form nobody can decide anything from. This service exists for that stage.
What arrives, and when
Management accounts by working day five of the following month, in a format you can read: what happened, against what you expected, with the two or three things worth discussing pulled to the front. Not a trial balance emailed as a PDF.
What sits behind it
Bank and control account reconciliations completed monthly and reviewed by somebody other than the preparer. A fixed asset register that agrees to the ledger. Payables and receivables aged and actioned. A month-end close checklist with named owners, completed every month, because everything downstream depends on it.
Why we run a parallel month
Transferring a finance function is the moment things get lost. The first month runs alongside whatever you have now, both sets of numbers reconciled to each other, and differences explained before we switch. It costs a month, and it is where handover errors are found.
Management accounts, every month, without chasing
Onboarding, including a full parallel run
Monthly, reviewed annually rather than adjusted quietly
Scope
What the function covers
Take the whole thing or the parts you are missing. Most clients start here and add CFO time as decisions get bigger.
Transaction processing
Purchase and sales ledgers, bank postings, expense claims and journals, processed to a fixed weekly rhythm rather than in a monthly scramble.
Reconciliations and controls
Every bank account, every control account, monthly, reviewed independently of the preparer. Suspense and clearing accounts cleared to nil rather than carried.
Management accounts
By working day five, with variance commentary and the items worth your attention identified rather than left for you to find.
Year-end pack and audit liaison
Schedules prepared in the form your auditor will request, which shortens the audit and reduces the fee.
Process
How we take it over
A defined handover with a parallel month, not a switch flicked at a month end.
Discovery
Twelve months of records, the current system, who does what, and where the statutory position actually stands. The first finding is frequently something overdue.
Week 1Scope and fee
Every deliverable named with its deadline, and a fixed monthly fee. Anything outside scope is quoted, not absorbed and argued about later.
Week 1Setup or migration
Chart of accounts, opening balances, bank feeds and approval workflows. Where your current system works, we use it.
Weeks 2 to 4Parallel run
One full cycle alongside your existing process, reconciled, with differences explained.
One monthGo live
Fixed monthly timetable, named contacts both sides, and an escalation route that does not depend on one person.
Month 2Engagement
Fees, timing and who does the work
Fee basis
Fixed monthly feeSet on transaction volume, headcount and the deliverables in scope. Reviewed annually.Who does the work
A named manager and teamThe same people each month, with a partner reviewing output and available for judgement calls.Onboarding
Four to six weeksDiscovery, setup and a full parallel run. Faster is possible and usually regretted.Questions
Questions before you outsource
Is this cheaper than hiring?
Will you use our existing system?
What happens to our data if we leave?
Can you be our accountant and our auditor?
Our records are in a mess. Is that a problem?
Related
Read before you brief us
Next step
Send us last month's management accounts.
If they exist, we will tell you what we would change. If they do not, that is the answer, and it is the reason to call.
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