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Accounting and People
Payroll processing services in Ghana
Filed on time, reviewed before it goes.
End-to-end payroll: gross to net, PAYE, SSNIT Tier 1 and Tier 2, Tier 3 where operated, benefits in kind, bonus treatment and expatriate staff. Payslips issued, filings made, and a review before submission rather than after an assessment.
Request a payroll proposal All accounting and peoplePayroll sits between finance and HR and frequently belongs to neither. It is also where a Ghana Revenue Authority review starts, because the records are predictable and the errors are systematic rather than occasional.
What we run
The full monthly cycle to a fixed timetable: inputs collected by an agreed date, gross to net computed, a review before anything is filed, payslips issued, and statutory returns and payments made by their deadlines. PAYE and withholding by the fifteenth, SSNIT by the fourteenth.
The four things we check that in-house payroll often misses
Benefits in kind grossed up rather than treated as cost. Bonus split correctly, with the first 15% of annual basic at the 5% final rate and the excess at graduated rates. Tier 3 relief capped at 16.5% of basic. And expatriate staff on the correct basis, which is where the largest single errors sit.
Confidentiality
Payroll is the most sensitive data most businesses hold. Access is restricted to the named payroll team, not the wider engagement team, and directors' pay can be ring-fenced further on request. Say so at the outset and we will build it that way.
SSNIT, then PAYE and withholding tax
Before filing, not after an assessment
Access restricted to the named payroll team
Scope
What payroll processing covers
Taken on its own or alongside the outsourced finance function. Many clients take payroll only, because it is the piece that carries statutory exposure.
Monthly processing
Gross to net for every employee, including overtime, allowances, deductions, loans and any variable elements, to a fixed monthly timetable.
Statutory deductions and filings
PAYE, SSNIT Tier 1 and Tier 2, and Tier 3 where operated. Returns filed and payments made by their statutory dates.
Benefits, bonus and expatriate treatment
Benefits in kind identified and grossed up, bonus split correctly against the 15% threshold, and expatriate employees on the right basis.
Payslips, reporting and year end
Payslips issued to employees, a monthly reconciliation to the general ledger, and the year-end reporting your auditor will ask for.
Process
How the monthly cycle runs
Fixed dates both sides, so nobody is chasing anybody in the last week of the month.
Inputs
Starters, leavers, changes and variable elements, by an agreed date each month.
By the 20thProcessing
Gross to net computed, with exceptions and unusual movements queried rather than processed.
Days 1 to 3Review
A second person checks the run against the prior month and against the rules before anything is filed.
Before submissionPayslips and payment file
Payslips issued and the bank payment file prepared for your approval.
Before paydayFilings
PAYE by the 15th, SSNIT by the 14th, with evidence of filing returned to you.
By the deadlineEngagement
Fees, timing and who does the work
Fee basis
Monthly, by headcountWith a small base fee. Expatriate employees and complex arrangements are priced separately because they take longer.Who does the work
A named payroll teamAccess ring-fenced from the wider engagement team. Directors' pay can be restricted further.Timetable
Fixed monthlyAgreed dates both sides for inputs, approval and payment.Questions
Questions on outsourcing payroll
Can you run payroll if we keep our own bookkeeper?
How is confidentiality handled?
Is SSNIT deducted before PAYE?
What about expatriate employees?
What if our historic payroll has errors?
Related
Read before you brief us
Next step
Send us your last payroll register.
We will tell you whether the treatment is right, what it would cost us to run it, and whether there is historic exposure you should know about.
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